Create an expense from a receipt
Upload a receipt, let Chronon read it, and check the details it filled in for you.
This is the fastest way to record a spend. Chronon reads the receipt, fills in what it can, and leaves the rest for you to confirm.
Step 1 — Upload the receipt
Go to Expenses and start a new expense on the Regular Expense tab.
Drop in a photo or PDF of the receipt, or select it from your device.
Wait while Chronon shows Uploading receipt…, then Extracting expense details…
Chronon pulls out the vendor, amount, date, and invoice number where the receipt is legible. A crooked photo of a faded thermal receipt gives it less to work with — a flat, well-lit shot of the whole receipt gives it more.
You land on the details form with the extracted values already in place. Confirm or correct each one:
Field | What goes in it |
Policy | The expense policy this spend falls under. |
Category | What kind of spend it is — meals, travel, stationery. |
Vendor | Who you paid. For example, Blue Bottle Coffee. |
Receipt number | The invoice or bill number printed on the receipt, e.g. INV-1254. |
Amount and Currency | What you actually paid. |
Date | The date on the receipt, not today. |
Description | Why you spent it, e.g., client meeting lunch at a downtown cafe. |
Advance Account | Optional. Link this to a cash advance you are spending down. |
Select Submit to save the expense.
If Chronon says the receipt is a duplicate
You will see Duplicate Receipt Detected! with the matching expense, its number, amount, and date. You have three ways out:
Tap to view expense — open the existing expense and check for yourself.
Upload New Receipt — you grabbed the wrong file; start step 1 again.
Create as Duplicate — it genuinely is a separate spend that looks identical (two identical taxi fares on the same day, say). Carry on, and say so in the description.
Choose Policy before Category. Chronon only accepts a category that the chosen policy actually covers, and it will reject the expense if the two do not match.